1.1 BACKGROUND OF THE STUDY
Today all the work at the time of admission of the students is done manually by ink and paper, which is very slow and consuming much efforts and time. In the modern world of technology, computer are affecting our lives in more ways than we probably are aware of computerized management maintaining information of an educational institute, colleges, other the list is endless. The main principle behind the need of college or university admission system is easy supervision of institutes. It can handle the details of students such as fee details or marks details(JadhavSnehal, 2014).
Education encompasses our lives. It is the foundation of our society. Education helps to stimulate our minds and mold inquisitive minds into intellectuals. Higher learning takes the intellect to the next level, providing a deeper understanding of the world around us. We use the
education and higher learning resources below to learn more about our world, its education systems, and its benefits of higher learning. With environmental awareness on the rise, so many resources are now available to help transition your school to a greener place. The most important way to move your school towards positive changes for the environment is by educating. Once students
and teachers alike become more informed and aware, the necessary changes will be easier to implement and will hold more promise for staying in place. Societies have always sought to educate their people to be productive and creative, and to satisfy their curiosity and aesthetic impulses. This has only happened when people acquired reliable knowledge and think systematically(Rajnish Kumar, 2013).
Education has appeared in many forms, both formalized and informal. Major thinkers have always recognized the educational value of intellectual exploration and of concrete experimentation.
Major advances in education occurred throughout the world in the 20th century as school and college curricula have kept students abreast of developments in science and technology. Student admissions are a vital part of any university’s running because students are what keep a University alive. The student admission is one of the most important activities within a university as one cannot survive without students. A poor admissions system can mean fewer students being admitted into a university because of mistakes or an overly slow response time and
student also feel very nervous after getting admission in bad university due to lack of admission process knowledge.
For all things, it is necessary that one get much educated about online admission process and this is only possible when they will choose best system for admission(Rajnish Kumar, 2013).
When one looked back with analytical mid, we can concluded that computer technology keeps an advancing with remarkable increase in speed accuracy and reliability. Computing in whatever field i.e. science, Business and industry is reaching directly or indirectly into various aspect of our society without loss of generality, the world has shrunk into such compactness that no part can afford to lack behind or lie in isolation.
The advert of computer was hated by the world as a great revolution like any industry revolution. It promised to free and from simple routine jobs of respective nature by providing computing power. The first to have exploited the facility was the search for scientific acquires, this was not unconnected with the fact the designers by these systems were Scientifics themselves. Several problems have been eliding satisfactory solutions through; numerical methods of solution exist but involved a very huge amount of computation then, by rendering the problem in accurately accomplished. Not only did computer make reliable solution possible it equally opened new application methods.
In the past years, an inspection at close observation of some admission offices in some reputable tertiary institution revealed that there has been lack of proper documentaries of admission forms. Also, much time was spent in sorting out qualified and non qualified forms. This has resulted to a meaningful lost of substantial efficiency and accuracy in the methods used for instance, in many tertiary institution, one could not adequately give details of applicants such as the total number of these that applied the number that qualified from each state or local government.
In view of the above, this project is design to implement effectively and efficiently the processing of admission for DEGREE programme.
Most higher institution of today are non among oat an efficient and standard method of selecting applicant.
a. Purchasing admission forms
b. Submitting the correctly completed forms
c. Selecting the qualified applicants.
d. Determine the number of intakes
e. Compilation of the list of qualified applications
The afore-motional processes are carried out in this project with the aid of computer. There is no doubt that is these present days is as a result of the benefit derived from the prime requirement where are completing for skilled job today. The reality is that the factory machinery is computer based, air line reservations depend on compute, personnel, financial and administrative procedures havebecome computerized including the command and control functions of the military and the police.
This is what prompts the development of software which will help management of Houdegbe North American University, Benin in the area of student admission.
1.2 STATEMENT OF THE PROBLEM
The ultimate statement of the proposed system is to overcome the problems in the existing system and to create effectiveness one of these problems is the stressful and tedious way of finding out who and who qualified for admission.
Moreover, it will also enable the staff and management to have more time to think on how and what they can do to improve the future of the institution which they might never have time to do. Other statement of the problem is as follows.
1. To reduce staff fatigue
2. To reduce the processing time and acquire more accurate information.
3. To ensure accuracy in the processing of forms.
4. To implement a comprehensive data since for record keeping purpose.
5. To provide the management with food decision making.
The project work lovers much of student admission into different facilities and departments, taken into consideration the entry and degree academics programmes.
Moreover, the project accommodates future modification of entry requirement for both programmes.
1.3 AIM AND OBJECTIVE OF THE PROJECT
The ultimate aim of this project is to overcome the problem in the present and forestall effectiveness to the system with the following objectives.
i. To ensure accuracy in the computation and compilation of reports with reliability.
ii. To speed up transaction processing of admission operation and generation of operation with the manual processing of basic electrical operation of admission decision.
iii. To relief the staff operation with the manual processing of basic electrical operation of heavy, tedious and boring work.
iv. To prevent repetitive work and duplication of jobs common in the existing system with a convectional database system.
v. To bring out the advantages of the new system over the present system.
Beside the project also implement a fully functional system that support configuration for the management so as add or update information concerning requirement, new department and faculties without changing the software.
Lastly, it is designed to present the management a more comprehensive reports system, which includes:
1. List of qualified and non-qualified applicants.
2. List of qualified applicants with state local governmentand country.
3. List of qualified applicants based on gender.
1.4 SIGNIFICANCE OF THE STUDY
Research was carried out with an interview the admission officer in person, so as to know the way and manner of the existing system as well as the administrative of the unit and the problem they are facing.
The procedure studies are advertisement, sales, sub mission of application form, sorting into the department, grades and admission of qualified forms for preliminary and degree candidates since school has to personally deal with the form Degree Brochure andO’levelrequirements. The proposed system will be designed, implement and evaluated.
1.5 SCOPE OF THE PROJECT
The scopes of this project are:
1. University can approach to the geographically scattered students.
2. Trace all of the University Courses and the seats in each college falls under the University.
3. Common interface on web accessed by everyone.
4. Online admission forms along with online submission.
5. Central database having all information about candidates, colleges, courses.
6. Results details & verifications of filled forms for
eligibility checking through online contact with
1.6 LIMITATION OF THE PROJECT
The system is being designed and implemented to use test data,it is limited only to the activities that are carried out in the admission department under the student affairs of the institution.
The security of the data stored in the memory of the computer cannot be totally quarantined keeping of the necessary file. So for the total efficiency of the system, not need the human efforts as well.
1.7 DEFINITION OF TERMS
ADMISSION: this could be defined as the act of being allowed to enter or acknowledge that a fact of all allegations is true.
ADMISSION OFFICER: this is the group of people who decides on the modalities for the admission of student.
ADMISSION OFFICE: This is a section of a department in which admission procedure is being done.
REGISTRATION NUMBER: This is a number usually issued to candidates for identification and for an entry unto NCE’S or BSC register.
SERIAL NUMBER: Is number used as a key to the students.
CUT-OFF-MARK: This is the maximum, score of student before he /she can be considered for admission in to institution.
ATTACHMENT AREA: the area in which the institution is located. Candidates form this attachment area are given high priority them determine the cut-off-mark.