The Design and Implementation of Staff Attendance system is an academic work which aims in developing a computerized system to maintain the attendance of Staff in a company. Attendance in an organization is important to ensure the continuous operation. Aiming at the disadvantages of traditional pen and paper attendance system, an Integrated Staff Attendance System (ISAS) is proposed. ISAS is a system used to record the present of student to work. It provides a customization option of using an input device: fingerprint technology. Rapid Application Development (RAD) is used as it gives much faster development process which will guarantee the punctuality of the system delivery. This system allows the staff to take attendance, view their user profile and also attendance, while the admin of the proposed system can view staff attendance, managing workers’ information and generating attendance report.
It is a computerized robust attendance system. It also has the facility of showing all reports of staff attendance. Overall this project of ours is being developed to help schools to maintain the attendance in the best way possible and also reduce the human efforts. The Programming language used in developing this application software is Visual Basic.net 2012. It runs in Windows 98 to Latest windows 10. It also requires Microsoft access 2010 re-distribution to avoid errors. It also needs Crystal report to be installed to view the report in the database.
1.1 Background Of The Study
The operation of any company is based on the contribution of staff either from executive level or operational level. For example, in a factory, the shop floor operation required full attendance of engineer, technical staff, and operation level staff before they start the operation. Therefore, the attendance system provides the information of the student existing to the a particular lecture. Their information will help them to plan the operation and do any changes for any absent.
Attendance can be defined as the action of being present at one place or event For example present to somebody party or present to work in office. Attendance is one of the important factors in many institutions and organization that need to be followed by people . Staff attendance tracking is a common practice in almost all organizations or institution. It is highly important for one organization in order to maintain their performance standards. . In the previous implementation, there are various types of attendance systems that have been developed. For example: attendance systems by using pen and paper, using database, and also biometrics. These implementations still can cause lots of problems such as providing incorrect information to the users.
The purpose of this integrated attendance system is to computerized the traditional way of record attendance. Besides that it is used to create a combination of various types of attendance where users can either choose to use smart card or fingerprint technologies. For example, by using combination of both smart card and fingerprint technologies to record workers attendance, the attendance system can be strongly protected and the inappropriate manner of behaviors can be eliminated. If one of the devices is malfunction, the others can acts as backup.
1.2 Statement Of The Problems
For organization that use pen and paper to record their attendance, with the large number of staff in the organization, this will be a problem to the record keeper to keep track on staff attendance because by using pen and paper, one staff can help other staff to sign his/her attendance even though they do not go to work or either the staff are late to work.
With the existing approach, there is only a single input device use to record the student attendance either using smart card or fingerprint. If one university would like to have 2 different input of attendance system to provide interchangeable function, they will need to purchase both systems which will be costly. In addition, if one day the single input device suddenly breakdown, the attendance cannot be recorded.
Therefore, there is a need to develop an integrated attendance system with various type of input to fulfill student needs and requirements because it is flexible and it can bring convenient to the organization to summarize and manipulate staff information. Lack of effectiveness in their methods of record keeping, further compounds the problem.
1.3 Objective of the Study
The objectives of this project are:
- To develop an Integrated Staff Attendance System (ISAS) by using fingerprint technologies.
- To provide the potential users with the customize option of using both input device.
iii. To develop an algorithm for the student processing towards attendance system
1.4 Significance of the Study
The use of staff attendance system is very important because of human being proneness to error, leaving the staff to write down their names might not be accurate as staff can even write attendance for their fellow staff and their handwriting legibility can be a case when compiling the attendance record at the end of the semester.
The official in charge of attendance collation is highly favored by this system because use of pen and paper as a means of collating staff attendance will leave the official in charge with numerous sheet of paper, which will be hectic as he/she has to start comparing several sheets to record the average attendance for just a staff. The official is going to waste a lot of time compiling the attendance percentage at the end of the semester, mistake can creep in due to the large volumes of papers.
Successful implementation of this project mean the student attendance credibility can be queried or put to test anytime, and result are produce fast and accuracy, without stress.
1.5 Scope of the Study
The scope of this study is to design and implement staff attendance system using finger print reader a case study of organization in Nigeria.
1.6 Limitation of the Study
- Unavailability of academic materials
- Transport problem
- Lack of financial support
- Lack of Time
- Unavailability of programming software such as vb.Net, and Crystal report
1.7 Definition of Terms
Management: It is the co-ordination of all the resources of an organization through the process of planning organization, directing and controlling.
System: Physical component of a computer that is used to perform certain task. Data: Numbers, Text or image which is in the form suitable for Storage in or processing by a computer, or incomplete Information. Information: A meaning full material derived from computer data by organizing it and interpreting it in a specified way.
Input: Data entered into a computer for storage or processing. Output: Information produced from a computer after processing.
Information System: A set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making and control in an organization.
Computer: Computer is an electronic device that accepts data as Input, processes data and gives out information as output to the user
Software:- Software is set of related programs that are designed by the manufacturer to control the hardware and to enable the computer perform a given task.
Hardware: – Hardware is a physical part of a computer that can be touched, seen, feel which are been control by the software to perform a given task.
Database: – Database is the collection of related data in an organized form.
Programming: – programming is a set of coded instruction which the computers understands and obey.
Technology: –Technology is the branch of knowledge that deals with the creation and use technical and their interrelation with life, society and the environment, drawing upon such as industrial art, engineering, applied science and pure science.
Algorithm: A set of logic rules determined during the design phase of a data matching application. The ‘blueprint’ used to turn logic rules into computer instructions that detail what step to perform in what order.
Application: The final combination of software and hardware which performs the data matching.
Data matching database: A structured collection of records or data that is stored in a computer system.
Data cleansing: The proactive identification and correction of data quality issues which affect an agency’s ability to effectively use its data
Data integrity: The quality of correctness, completeness and complain with the intention of the creators of the data i.e. ‘fit for purpose’.
Enrollment: The process of an individual to enroll in an agency. Involves the initial collection of identifying details
1.8 projects Organization
This project consists of five (5) chapters. Chapter 1 discusses on the introduction of the system. The purpose of this chapter is to briefly explain about the overview system that is developed. This chapter also supply with the problem statements, objectives and the scope of the study.
Chapter 2 is literature review. As the name given the purpose of this chapter is to reviews the previous research works which was conducted by other researches. All the relevant journal, thesis and books taken from those researches will be discussed in detail.
Chapter 3 is research methodology; this chapter reveals the techniques, algorithms and related software that will be used for the project development. Besides that, it will also discuss about the process flow in detail of this research. Chapter 4 is implementation and testing. This chapter documenting all the process that involved in developing this system and the testing made to the system. Lastly, chapter 5, the conclusion concludes and come out with a summary about the developed project.