Design and implementation of human resource system

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ABSTRACT

The current and future well-being of an organization depends mostly on the activities and management of its human resources element. All activities towards improved productivity such as profit, organization efficiency and effectiveness can only be made possible by the manner and method in which the human resources are managed. Human resources management therefore occupy a critical position in the area of facilitating positive changes towards effective performance.
Because of this, there is need to improve some areas of operations of human resources department which require improvement or replacement.
This initiated the project topic “computer based human resources management information system”. This project focuses on computerization of the human resources department, which aim reducing, time constraints, job bark logs and improving inadequate records maintenance in the system. The existing system will be studied and analyzed. Problem areas, identified and solutions proffered. A computer model will be developed to take care of the problem areas that require computerization and improvement, strategies preferred in areas that require appraisal.
This will go along way to help the human resources management to meet up with the challenges posed by the advancement of information technology in the country and around the globe.

CHAPTER ONE

INTRODUCTION

1.1 Background Of The Study
Human resources management at least in a primitive form has existed since the down of group of effort certain human resources functions even though informal in nature were performed whenever people come together for a common purpose. The contemporary area of human management began in the late 1920s, it was characterized by an increase concern for human element in management.
During the course of this century, however, the process of managing people have becomes more formalized and specialized and a growing body of knowledge has been accumulated by practitioners and scholars in an organization “people” (Workers are critical factors in its well-being. Since every organization is build up by people, hiring and maintaining good and qualified people critical to the effectiveness or success of organization. For the fact that every organization is human-oriented, a factor without which the organization is reduced to nothing, the process of acquiring human services, developing skills, motivating them and ensuring their loyalty in the organization are vital instrument for achieving organizational objectives be it public or private sector.
Human resources is simply defined as the supply of required staff of people with various qualitative skills which when applied, organizational or institutional objectives will be achieved. The globalization process of today dictates a need for continues improvement in productivity and quality necessary for an effective use of new technologies. An organization that would line to survive these challenges of the present and future time must anticipate its system review and change. Today things are changing very fast. The world has become so much unpredictable and uncertain especially in area of rapid and radical technological development, which focus more on computerization.
This goal could only be a achieved by organization engaging in proper and efficient utilization of its human resource elements. Organizational survival strategies must be based on a continuous assessment of the human resource performance in all aspect of its operations and a continuous pursuit of ways that can best make the organization to cope into the possible challenges within and outside. This led to this research and project work “Design and implementation of a human resources management system” using Nigerian telecommunication Plc Enugu as a case study to stream lime the conduct of personnel operation with the global demand of the present technological development. In the course of the work (NITEL) the computer is used to compute employee’s salaries, date of requirement of employees, checking when employee is due for promotion, know the ghost workers. Employee’s appointment will be properly kept and reviewed, make information retrieval and storage easy and simply to generate, helps to make more reports available to the management and other departments and better handling of storage and retrieval of personnel data and information.
1.2 Statement Of Problem
The non-challant attitude of management is concerning the welfare of workers. The wastage on data processing, storage and retrieval of information, poor data and information flow within the organization, workers-management relation is nothing to write home about.
1.3 Aim Of The Study
The aim of this study is center design and implemention of computerized human resource system for organization.
1.4 Objectives Of The Study
The effectiveness of an organization, firm or system is determined by its ability to allow certain goals maintain itself internally and adopt to its environment. The main of the project is to improve information and data flow within NITEL’S personnel department using a more feasible alternative that will eliminate some of the problem of the existing personnel system. The set objectives of the project can be summarized as follows:
(1) Improving data and information flow within the present system.
(2) To improve worker management relationship
(3) To reduce unnecessary time wastage on data processing, storage and retrieval of information
(4) To help in improving workers welfare through accelerated compensation reward practices and appraisal practices, which will, in turn result in improved productivity.
1.5 Significance Of The Study
The back drops of personnel and manpower resource management is obsolesce. It is now a common place. In the face of rapid technological changes, the need to develop a computer model of a human activity arises to help overcome the lags and lapse in human resource management. The project signifies a design of a best feasible alternative solution, which is a computer model of “Human Resource Management Information System” which will go a long way to eliminate the existing problems that will be identified in the present manual method of data processing. The new model will make use of software that will be designed for use in a computer as a means of performing and controlling operations of the new model.
1.6 Scope Of The Study
The project will cover only the area of Human Resource Management of Nigerian Telecommunication Plc, Enugu. After the analysis of the procedure in the present system, some areas need improvement while some demand conversion that will be best handled by a computer method. The areas of the automation are areas of personnel data control, salary and promotion appraisal and transfers.
1.7 Limitation Of The Study
Usually, every work has some limitations and this study is not exempted.
The two major limitations of this study are the high programming technique as well as financial constraints. The high programming technique constraint in PHP, JQUERY and MYSQL prevents the researcher to have an in depth study and analysis on the subject matter. While the issue of financial constraint limits the frequency of investigation to/from the institution toward gathering the necessary information relevant for the study.

1.8 Defination Of The Study
HTML CODE: – HTML stands for Hyper Text Markup Language. It is a type of computer language that is primarily used for files that are posted on the internet and viewed by web browsers. HTML files can also be sent via email.
Markup language: – A markup language is a combination of words and symbols which give instructions on how a document should appear. For example, a tag may indicate that words are written in italics or bold type.
Web browser: -A Web browser is a software program that interprets the coding language of the World Wide Web in graphic form, displaying the translation rather than the coding. This allows anyone to “browse the Web” by simple point and click navigation, bypassing the need to know commands used in software languages.
File extension: – A file extension is the suffix at the end of a filename that tells a computer, and the computer user, which program is needed to open the file. Also called a filename extension, this suffix preceded by at least one period, is generally one to five characters long but the norm is usually three characters in length.
Email: – Email, also sometimes written as e-mail, is simply the shortened form of electronic mail, a protocol for receiving, sending, and storing electronic messages. Email has gained popularity with the spread of the Internet. In many cases, email has become the preferred method of communication.
TCP/IP: – This often used but little understood set of operations stands for Transmission Control Protocol/Internet Protocol. TCP/IP is the combination of the two and describes the set of protocols that allows hosts to connect to the Internet. In actuality, TCP/IP is a combination of “more than those two protocols, but the TCP and IP parts of TCP/IP are the main ones and the only ones to become part of the acronymthat describes the operations involved.
TEXT FILE: – A text file is a computerfile that stores a typed document as a series of alphanumeric characters, usually without visual formatting information. The content may be a personal note or list, a journal or newspaper article, a book, or any other text that can be rendered accurately in typewritten form.
Hyper Link:-A hyperlink is a graphic or a piece of text in an Internet document that can connect readers to another webpage, or another portion of a document. Web users will usually find at least one hyperlink on every webpage. The simplest form of these is called embedded text or an embedded link.
WWW: – acronym for World Wide Web.

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