design and implementation of a certificate verification system


Price: 2000 Naira (BSC, MSC)


Forgery has long crept into our educational system, counterfeit, forged certificate and document have upper hand in various certificate and degrees awarding institution. Invalid studentship has become greater than valid studentship. The need for student certificate verification system has become necessary to check mate and expunge invalid studentship, invalid document and invalid certificate yielding to authenticity of certificate and documents. This research work DESIGNED AND IMPLEMENTED CERTIFICATE VERIFCATION SYSTEM FOR UNIVERSITY STUDENT (E-VERIFY). The proposed model is concerned with monitoring the studentship of students, keeping students basic academic record, tracking students if there is malpractice of any kind and, verifying every certificate of University in the future.



1.1 Background of the Study
A system, with numerous definitions can be literally seen in a computer way as a collection of the hardware and software components of a computer.
According to Stella C. Chiemeke and Franca A. Egbokdara (2006), a system is set of components that interact to achieve a common goal. In another sense, a system is a group of interrelated or intersecting elements forming a unified whole.
A verification system as in this project is an application program used to verify that someone or something rightly and legally belongs to a collection, an organization or an individual. There are different verification system, notably address verification system, adult verification system and card verification system to mention but a few.
Student verification system is used to know whether or not a student is or was a legal and rightly registered student. In this context, it is used to verify that a student belongs/belonged to an institution and to confirm that he/she is properly
In this modern age, computers have verified the cause of their existence. The advent of computers in our society caused a lot of criticism on the danger it poses on the society. Critics of computer and new techniques express their fear on how computers will displace and replace all human skills thus resulting to mass unemployment. The presence of computer on virtually every field of today’s fast life has proved the critic wrong as the invention of computers and new technologies continues to create additional jobs for those who identify themselves with computers and new technologies. This make computes partner to human beings in any fields of human endeavour.
Over the past decades, students identification and verification has been a major problem in large institutions as documents, certificate and studentship can be forged at a great rate and easy way, using the computer negatively. Forgers fail to know that in this fast moving world, the computer has equally served as an aid to decision making, verification and authentication.
This is because of computers efficiency in terms of speed, accuracy, reliability, cost and security among others.
In recent years, awareness has existed and created in people as it concerned the use of computer in verifying, authenticating and security activities either through web-based (internet) or window-based. Decision support system (DSS) and others system like management information system (MIS) and information system (IS) are used in organization.
Decisions are largely based on experience and principle. The value of every degree is the reputation of the institution and the students produced, hence, the greatest obstacle to any academic institution which is dishonesty and forgery has to be balanced with verification and authentication systems and processes. “In recent times, effort are being made to build intelligence into computer system, whereby the computer can be used to process large volume of structural and unstructured information for decision making”(Uzoka, 1998).
Certificate verification system is a system designed to computerize the process of adding certificates and verifying the certificates records considering the problems faced by doing this manually. The system was studied and relevant officials were interviewed to acquire the required data. This designed system allows for easy retrieval of information that is accurate for effective and efficient allocations. It has easy maintenance of information as well as time saving and reduction in operation. The system designed in HTML, CSS and PHP is interactive, menu-driven and user friendly. It provides timely information about certificates. Most certificates operations are recorded and stored in the computer and retrieved at will. It ensures security as the user must login before and any certificate is added or printed.
Certificate verification system is an application which is generally small or medium in size. It is used by school management to create and manage the student certificates number using a computerized system where the school can create certificates for the Student, Print certificates for students and more importantly verify a certificate of any student. With this computerized system there will be no hassle and stress to verify any certificate. If the user is registrar, the user is able to create and maintain all the certificates of students. All these modules are able to help the Registrar to manage all the student certificates with more convenience and in a more efficient way and it also help in verification of student certificates in an easy and stress-free way.
1.2 Statement of the Problem
The problems found during verification of a student certificate was so much that there were cases of employers spending lot of money in order to verify the authenticity of a certificate presented to them during job interviews.
Lack of effectiveness in their methods of keeping certificates record, further compounds the problem.
1.3 Aim and Objective of the Study
The project aims and objectives that will be achieved after completion of this project are discussed in this subchapter. The aims and objectives are as follows:
1. To resolve the issue of manual verification of certificates.
2. To provide a login page where the registrar can have access to register and generate certificate for students.
3. To enable the registrar to automatically generate unique certificate code for each certificate added.
4. To easily confirm the authenticity of any certificate by students and any employer.
1.4 Significance of the Study
The significance of this study was to help and give a benefit to the student, staff, school management and anyone that wants to verify the authenticity of any certificate from the school. The Verification system would improve the monitoring capacities of those who maintain the system. Furthermore, the registrar would be much guided when it comes to adding and generating the certificates of the student, letting them print it promptly and accordingly.
1.5 Scope of the Study
This research work will concentrate on Registration, Adding of certificates, Student management, View of all students due to receive certificates, printing certificates. The system also includes handling of some queries like viewing all the student information via S/N, Name of Student, Faculty, department, certificate code and as the case may be. The writer uses MySQL, PHP, HTML, CSS and bootstrap.
1.6 Limitation of the Study
Usually, every work has some limitations and this study is not exempted.
The two major limitations of this study are the high programming technique as well as financial constraints. The high programming technique constraint in PHP, JQUERY and MYSQL prevents the researcher to have an in depth study and analysis on the subject matter. While the issue of financial constraint limits the frequency of investigation to/from the institution toward gathering the necessary information relevant for the study.
1.7 Definition of the Study
1. Registration: this means to keep records received from the management for reference purposes.
2. Certificate Number (Code): An Assign Numeric data added to each certificate to uniquely identify each certificate.
3. Management: It is the co-ordination of all the resources of an Organization through the process of planning, Organization, directing and controlling
4. System: Physical component of a computer that is used to perform certain task.
5. Data: Numbers, Text or image which is in the form suitable for Storage in or processing by a computer, or incomplete information.
6. Information: A meaning full material derived from computer data by organizing it and interpreting it in a specified way.
7. Input: Data entered into a computer for storage or processing.
8. Output: Information produced from a computer after processing.
9. Information System: A set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making and control in an organization.
10. Computer: Computer is an electronic device that accepts data as Input, processes data and gives out information as output to the user.
11. Software:-Software is set of related programs that are designed by the manufacturer to control the hardware and to enable the computer perform a given task.
12. Hardware: – Hardware is a physical part of a computer that can be touched, seen, feel which are been control by the software to perform a given task.
13. Database: – Database is the collection of related data in an organized form.
14. Programming: – programming is a set of coded instruction which the computers understands and obey.
15. Technology: -Technology is the branch of knowledge that deals with the creation and use technical and their interrelation with life, society and the environment, drawing upon such as industrial art, engineering, applied science and pure science.
16. Algorithm: A set of logic rules determined during the design phase of a data matching application. The ‘blueprint’ used to turn logic rules into computer instructions that detail what step to perform in what order.
17. Application: The final combination of software and hardware which performs the data matching.
18. Data matching database: A structured collection of records or data that is stored in a computer system.
19. Data integrity : The quality of correctness, completeness and complain with the intention of the creators of the data i.e ‘fit for purpose’
20. Password: This is a secret code that a user must type into a computer to enable he/she access it or its applications. This is made up of numbers, letters, characters or contribution of any of the above categories.
21. PHP: Hypertext Preprocessor (the name is a recursive acronym) This is a Programming language known as a server-side scripting language. It was used in the developing of this software.
22. Identification: The act of recognizing and naming someone or something.
23. Certificate: A document serving as evidence or as a written testimony, as a status of qualifications, privileges, or the truth of something.
24. Verification: Evidence that establishes or confirms the accuracy or truth of something.
25. Query language: A database query language and report writer allows users to interactively interrogate the database, analyze its data and update it according to the user’s privileges on data. It also controls the security of the database.

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