DESIGN AND IMPLEMENTATION OF A SCHOOL FEE MANAGEMENT SYSTEM
Price: 2000 Naira (BSC, MSC)
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1.1 Background of the Study
Payment of fees in schools especially in tertiary institutions is an indispensable responsibility on students, parents, guardians and on government or organizations offering scholarship grants. The essence for one going to school is for better survival tomorrow wherein becoming what he or she is capable of becoming what he or she wants in life. And the desire of knowledge is the natural feeling of mankind and every human being whose mind is not debauched will be willing to give all that is required of him or her to get knowledge. It is on this basic idea that knowledge oriented organization (school) has been set up as a ground for people to go in and learn in respond to paying for their acquired knowledge for tomorrow’s success. According to Oxford Dictionary of Current (6th Edition), fee is defined as an amount of money that one pay for professional services. Simply put, school fee is that fixed interval payment made by a student or students to the school he or she attends. From the definition, one can outline that school fee payment supposed to be in a regular interval that is timely, although sometimes may not be that ready by the student due to some financial lapses. Financial lapses poses a lot of problems to school management because of some pressing needs.
However, when students refuse to pay their school fees on time the school management seems to lack money in the purse which at this renders the management ineffective. Apart from the management being ineffective financially, students also face barriers by not being allowed to write their examinations which are one of the academic frustrations or setbacks. Using computer – based system for fees payment necessitated this research in order to help solve this problems of either delayed fee payment, or the student not paying at all or the fee being misused/mismanaged or entangled with criminal attack either on the side of students at the course of payment or the side of bursary department/school management.
Developments in Information and Communication Technologies (ICTs) have made impact in all sectors of the society, including education. In higher education, application of ICTs in form of e-learning is changing the mode of learning and teaching processes (Abrazhevich, 2004). School management is now done online, records are being kept in databases that are accessible through the web. Also Registration, payment of schoolfees, generating timetables and much more are done using the web. The world of IT has gone far and wide that now makes us see the importance of using automated system rather than manual system.
Referring to the problem of school fees payment and issuing of receipt, the school fee management system will be develop. Given the large number of students that are typically involved in such problem, there is a growing interest in automating the process of payment using centralized matching schemes that incorporate efficient algorithms. Examples of similar automated systems are in use in several universities.
In recent years, the advancement of technology has thus brought us into a new era of Web based systems. These systems are also known as enquiry systems and have the ability to input data, with a guaranteed response time and an assurance that the information is accurate and timely, then one is said to have a “Real Time System” (E-Commerce Payment Systems, 2014). A real time system is also a Web based system and comprises mainly of four (4) main components:
A data-gathering component that collects data from the external environment.
An analysis component that transforms the received information as required by the application.
A control component that responds to the external environment.
A monitoring component that co-ordinates all other form of these components so that real-time response can be achieved.
Due to these advancements, organization need no longer be centralized when information services can reach the home and offices for processing from a number of geographical locations. However, Web based systems have helped tremendously in every field of human existence today. Confirmation system is a software technique that attests to the truth/validity of data. In Oduduwa University, teller confirmation is done manually. Therefore the need for a computer-based system for teller confirmation made this research necessary. The whole importance of education is to impact knowledge in other to influence the world around us positively. Based on this fact, educational institutions such as primary & secondary schools and universities have been set up to enroll people in order for them to learn. However, there is a cost to generate knowledge and similarly a cost to understand and retain it. This cost in education is known as “School fees” or “Tuition fees”.
1.2 Problem Statement
Teller Confirmation process done manually is submitted to a staff to check student’s teller against their own record. This process has resulted to problems such as excessive time consumption, stress and in some cases, issues of misplaced tellers. A teller confirmation system will eliminate the need for physical tendering of tellers and thereby solving the problems of manual processing of tellers.
1.3 Aim and objective of the study
This study main aims and objective is to provide an alternative to manual teller confirmation process with the development of an ICT based teller confirmation system for Oduduwa University. The specific objective area:
To provide a reliable and transparent system devoid of personal inclinations and interest
To alleviate the problems and stress of travelling and queuing up of students during payment receipt.
Create a Web based system that will solve the problems of the existing system being used for school fees.
1.4 Significance of the Study
Literature asserts that, for nearly every business, the simple act of collecting payments from consumers is actually quite complex and yet organizations want to make it easy and convenient for customers to pay, so they offer multiple choices of payment types and channels.
Therefore, this project proposed the development of an alternative platform that enables students and their sponsors securely confirm teller payment made to the bank for school fees. This will reduce the lengthy queues, and congestion at office for payments confirmation.
1.5 Scope of the Study
This study focuses on the confirmation of tellers brought in by students of Oduduwa University.
1.6 Limitation of the Study
Usually, every work has some limitations and this study is not exempted.
The two major limitations of this study are the high programming technique as well as financial constraints. The high programming technique constraint in PHP, JQUERY and MYSQL prevents the researcher to have an in-depth study and analysis on the subject matter. While the issue of financial constraint limits the frequency of investigation to/from the institution toward gathering the necessary information relevant for the study.
1.7 Definitions of Terms
TELLERS: Tellers are paper slips issued out after payments have been made in a bank.
FEE: a charge made by an institution e.g. for membership, entrance, or the administration of an examination.
RECEIPT: this is a written statement that money or good has been received.
CLEARANCE: permission to do something or for something to take place.
AUTOMATION: a system in which a workplace or process has been converted to one that replaces or minimises human labour with mechanical or electronic equipment.
COMPUTERISED: Convert based system to install or start using a computer system to organise, control, automates something
DATABASE: Any collection of data organised for storage in a computer memory and designed for easy access by authorised for easy access by authorised users.
PASSWORD: this is a secret code that a user must type into a computer to enable him access its contents.
MANUAL: This is the use of hands to operate or control something.
HTML CODE: – HTML stands for HyperText Markup Language. It is a type of computer language that is primarily used for files that are posted on the internet and viewed by web browsers. HTML files can also be sent via email.
Markup language: – A markup language is a combination of words and symbols which give instructions on how a document should appear. For example, a tag may indicate that words are written in italics or bold type.
Web browser: -A Web browser is a software program that interprets the coding language of the World Wide Web in graphic form, displaying the translation rather than the coding. This allows anyone to “browse the Web” by simple point and click navigation, bypassing the need to know commands used in software languages.
File extension: – A file extension is a suffix at the end of a filename that tells a computer, and the computer user, which program is needed to open the file. Also called a filename extension, this suffix preceded by at least one period, is generally one to five characters long but the norm is usually three characters in length.
Email: – Email, also sometimes written as e-mail, is simply the shortened form of electronic mail, a protocol for receiving, sending, and storing electronic messages. An email has gained popularity with the spread of the Internet. In many cases, email has become the preferred method of communication.
TCP/IP: – This often used but little understood set of operations stands for Transmission Control Protocol/Internet Protocol. TCP/IP is the combination of the two and describes the set of protocols that allows hosts to connect to the Internet. In actuality, TCP/IP is a combination of “more than those two protocols, but the TCP and IP parts of TCP/IP are the main ones and the only ones to become part of the acronym that describes the operations involved.
TEXT FILE: – A text file is a computer file that stores a typed document as a series of alphanumeric characters, usually without visual formatting information. The content may be a personal note or list, a journal or newspaper article, a book, or any other text that can be rendered accurately in typewritten form.
HyperLink:-A hyperlink is a graphic or a piece of text in an Internet document that can connect readers to another webpage, or another portion of a document. Web users will usually find at least one hyperlink on every webpage. The simplest form of these is called embedded text or an embedded link.
WWW: – acronym for World Wide Web.
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